Chart Tutor is a step-by-step guide for creating a MORE bullet chart presentation. If you’re an experienced MORE user, it’s a quick process to make sure you cover all the necessary steps in the correct order. And if you’re a novice user, not only does Chart Tutor prompt you through the process, it also provides Help buttons at each step.
To return to the Bullet Chart view and begin Chart Tutor
(1) Click the Bullet Chart icon.
The icon is to the right of the Outline icon at the bottom of the window.
(2) Select Chart Tutor from the Bullet menu.
The Chart Tutor dialog box appears. It’s the first of several that will guide you through creating a presentation. The first step is to choose a presentation type.
To choose a presentation type
(1) Click Presentation Type.
A dialog box appears with four presentation options. MORE will prompt you with different dialog boxes depending on which one you choose.
(2) Select On-Screen Presentation.
(3) Click OK.
The next step is to set the chart dimensions.
To determine chart size
• Click Set Chart Size.
The Chart Size dialog box appears. In addition to showing a reduced view of the chart itself, it also shows numbers for the size of the screen on your computer. You can design presentations for delivery on various screen sizes. For example, if you’re creating your presentation on a Macintosh SE but plan to deliver the presentation on a Macintosh II, you can set the screen size for a Mac II screen with the Chart Size pop-up menu. If the screen you’re working on and the menu selection are the same, the menu will show “Screen Size” to let you know they match. For now, keep the Chart Size set to Plus/SE.
The next step is to go to the Master Chart. A MASTER CHART is like the background scenery for a play—it’s the backdrop behind each of your charts. Whatever you establish on the Master Chart will be on all the bullet charts unless you specifically exclude the Master Chart items on an individual chart. Choices that you make on the Master Chart affect all the bullet charts, while choices made on an individual chart affect only that chart.
• Click Go To Master Chart.
The Master Chart appears behind the Chart Tutor dialog box. It has placeholders, showing where sections such as titles and subheads will be positioned in the bullet charts. The Chart Number indicator now says Master.
The next step is choosing a Library. A LIBRARY is simply a set of graphics, layouts, and other items that you want to save. The contents of a library are stored in different categories. In this part of Chart Tutor, you’ll be using the Layouts category to apply a layout to the Master Chart.
To choose a Library
(1) Click Choose Library
A dialog box appears with the Trial Size Library highlighted.
(2) Click Open.
To apply a layout template
(1) Click Choose Template.
The Library Browser window appears. It contains a Library pop-up menu for opening, closing and creating new libraries; a Category pop-up menu for selecting which type of entries to view; a window for viewing entry names; a display area that shows the entries in reduced view; and buttons to place, install, remove, and rename entries.
(2) Scroll through the list in the window on the left until you locate the Edison Layout. Click to select it.
A reduced view of the Edison Layout appears in the display area to the right. To look closely at a section of the layout, move the pointer into the display area. Notice how the arrow changes to a magnifying glass with a plus sign in it. This means you can zoom the view. Place the magnifying glass over the light bulb in the logo and click. The plus sign in the magnifying glass changes to a minus sign to indicate you can return to the reduced view by clicking. Click to return to the original view.
(3) Click the Place button at the bottom left corner of the Browser window.
***NOTE*** If your chart size is different from the one originally used to create the Edison layout, you'll see a dialog box which gives you the option of changing the chart size or adjusting the new objects to the chart size. Click Position and Size. Click OK.
(4) Click the Library Browser window close box.
The next step is to leave the Master Chart. However, at this point, you're going to make some additional changes to the Master Chart so don't leave the Master Chart just yet. To preview the next steps in the Chart Tutor process, click Next three times.
To leave Chart Tutor
• Click Done.
MAKING CHANGES IN THE BULLET CHART VIEW
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You can customize the look and feel of your MORE bullet charts by taking advantage of the many styling and formatting options. For instance, you might include or delete titles or subheads; change the frame style; or even add a graph or chart from your MORE library. With MORE you can change all the charts at once, by using the Master Chart, or change each chart individually.
CHANGING A MASTER CHART
You have several options for customizing the look of the charts. One of the most effective is choosing an appropriate frame style.
To change the Master Chart frame style
(1) Select either the title or subheads placeholder.
You select an object by clicking it using the selection pointer. The selection pointer is the arrow-shaped icon in the upper left corner of the Bullet Chart palette. Handles appear on the boundaries of the selected object.
(2) Click the Frame Style tool in the Bullet Chart palette. (The FRAME STYLE TOOL is the rectangular icon located to the left of the icon with the "N" in a square.)
The submenu has nine different styles to choose from. A gray box around a style indicates it is selected.
(3) Select the icon in the upper left corner of the submenu.
The frame changes style to become one large rectangle with a line separating the title from the key points.
(4) Click the “Go To” Chart icon, type "1" in the box and click OK.
You now see what the charts look like with the new frame style.
CHANGING AN INDIVIDUAL CHART
The changes you made to the frame style affected all the charts in the presentation. You can also alter individual charts. In this section of the Quick Tour you’ll remove a frame from around the text, delete a title, and reformat text.
To remove a frame
(1) Click the “Go To” Chart icon, type "6" in the box and click OK.
Chart 6 appears on the screen.
(2) Select the text block.
(3) Click the Frame Style tool on the Bullet Chart palette.
The pop-up menu with nine frame style options appears.
(4) Choose the bottom right frame style option.
This removes the frame from the chart. A shadow remains.
To remove a shadow
(1) Select either the title or subhead text block.
(2) Click the Shadow Style tool on the Bullet Chart palette. (The SHADOW STYLE TOOL is the icon which has two lines forming a right angle.)
The pop-up menu appears.
(3) Choose None from the pop-up menu.
The shadow disappears.
To remove the title block from the chart
• Select the title "Conclusion" and press [Delete].
You could also deselect Titles on the Include submenu of the Bullet menu.
To reformat text
(1) Select the remaining text and choose Character in the Format menu.
The Character dialog box gives you a shortcut for formatting text. Instead of making changes one at a time from the menus, enter all the changes at the same time in the dialog box. If you are using a monochrome monitor, the color pop-up will show the eight basic Macintosh colors by name.
(2) Select 18 in the Size pop-up menu. Click the boxes in front of Bold and Italic. Click OK.
If the Font pop-up menu doesn’t currently show Times, select the Times option. If you do not have a Times screen font installed in the 18 point size your text will have jagged edges. Consult your Macintosh Utilities User's Guide for information on installing fonts.
(3) Choose No Labels from the Labeling submenu of the Format menu.
The bullet before the quote disappears.
(4) Choose Text Format in the Format menu and choose Centered.
The quote is now centered.
INCLUDING A GRAPHIC ON A NEW CHART
Graphics add interest and emphasis to outlines and presentations. With MORE you can create your own graphics, import graphics from various drawing applications, or use graphics already stored in the Library.
To use the Library Browser to select a graphic from the Pictures submenu and place it on a new chart
(1) Click the "Go To" Chart icon, type "5" in the box and click OK.
(2) Choose Add New Chart from the Bullet menu.
A new chart appears with title and subhead placeholders. You'll need to delete these before adding the estimated sales chart.
(3) Choose Select All and then choose Clear from the Edit menu.
(4) Choose Browser from the Library menu.
The Library Browser window appears.
(5) Choose Pictures from the Category pop-up menu.
(6) Scroll through the list in the window on the left using the scroll bar until you locate the Edison Sales Graph b/w picture. Click to select it.
A reduced view of the Edison Sales stacked bar chart appears in the display area to the right. It was created in MORE Graph, a separate application for creating effective charts and graphs. MORE Graph is included with the full MORE 3.0 package. If you'd like to view additional color sample MORE Graph charts, there are several located in the Trial Size Library pictures.
(7) Click the Place button at the bottom left corner of the Browser window.
The stacked column chart is pasted onto your chart. To see the new chart in place, click the close box in the upper left corner of the Browser window. The handles around the chart indicate it is selected. Click anywhere in the window to deselect the chart. Adjust its position by placing the pointer within the object and dragging it to where you want it.
Since you've added a new slide, a placeholder name appears on Chart 1. This should be renamed to reflect the contents of the chart.
To name the untitled slide
(1) Go to Chart 1.
(2) Click the Text tool. (The TEXT TOOL is the icon with the letter "A" at the top of the Bullet Chart Palette.)
(3) Click the subheads to enter Edit Mode.
(4) Select the "Untitled Slide" text by highlighting it with the I-beam cursor.
A text ruler appears above the subheads text block.
(5) Type "Estimated Sales."
(6) Click the Selection tool when you're finished.
ADDING SPECIAL EFFECTS TO THE PRESENTATION
If you were trying to explain a new concept to your audience, you might want to gradually introduce them to your presentation topics with a slide that progressively shows more information. This effect is known as a text build slide. You might also want a special transition effect at the conclusion of your presentation to make it more enlightening. In this section you’ll create a build slide for the introduction and add a special effect at the end.
To make a build slide for the introduction
(1) Click the “Go To” Chart icon, type "1", and click OK to return to the first chart.
(2) Choose Slide Settings on the Bullet menu.
The Slide Settings dialog box appears.
(3) Click the Build pop-up menu and select the first item.
When you first click the Build pop-up menu, the None setting is selected. When you select the first build type, a box will surround the icon. After you release the mouse button, the selected icon is visible in the Build pop-up menu.
To see a build slide in an on-screen slide presentation
(1) Close the Slide Settings dialog box.
(2) Press [Space bar].
The first build slide fills the screen.
(3) Press the [Right arrow] key five times.
The introductory slide gradually builds until all six points are on screen.
(4) Quit the slide show view by pressing [Space bar].
To add a special effect to the conclusion
(1) Click the “Go To” Chart icon, type "7" and click OK to return to the last chart.
(2) Choose Slide Settings on the Bullet menu.
(3) Click the Effect pop-up menu and select the first icon in the second row, right below the question mark icon.
The icon in the Effect pop-up menu changes to indicate your choice.
(4) View the on-screen slide show by closing the Slide Settings dialog box and pressing [Space bar].
This should get the audience’s attention!
(5) Quit the slide show by pressing [Space bar].
QUITTING MORE
You have now finished your basic Quick Tour of MORE. If you're working on a Macintosh with color capabilities, skip to the next section to learn how to add color to your presentation. If you are working in black and white, you can finish your MORE session now.
Normally you’d save a file when finishing a session. MORE uses the standard Macintosh commands for closing and saving files. However, MORE Trial Size does not have a working Save feature.
To close the Quick Tour
• Choose Close from the File menu or click the close box.
MORE is still active, except only the File, Edit and Window menus are ready to accept commands. The others are dimmed. If you want to continue working with MORE, choose New from the File menu.
To end your MORE session
• Choose Quit from the File menu.
The Finder desktop appears on the screen.
ADDING COLOR TO YOUR PRESENTATION
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Virtually all the features of the different views can have colors assigned to them. Text can be one color, objects another, and the background to your bullet charts a third color. In addition, the backgrounds can have special patterns. For example, when explaining about light bulbs a bright yellow light will illuminate the topic. And when discussing financing, perhaps a text in a deep green or even a gold might be appropriate. This section of the Quick Tour shows some color additions.
COLORING AN OBJECT
In the Quick Tour file example, the light bulb in the logo is clearly an important element for receiving color.
To add color to an object
(1) Press [Cmd]-M to go the the Master Chart.
The Master Chart appears.
(2) Select the light bulb part of the logo.
Handles surround the object.
(3) Select the Fill tool. (The FILL TOOL is the icon containing a square which is next to the icon showing a circle and a square.)
The Fill pop-up menu appears. It displays a palette of 32 color fill patterns and 8 gradients, or shaded fill patterns.
(4) Choose a bright yellow by dragging the pointer to a yellow pattern. Release the mouse button.
The light bulb part of the logo is now yellow.
***NOTE*** If the Fill pop-up menu doesn't offer a yellow or if you'd like to use a different color, you can change any color in the palette by using the Pattern editor described below.
(5) Choose the Edison Electric Light Company part of the logo and select any fill color you like.
A soft yellow color would work well with the bright yellow of the light bulb.
To edit a pattern
(1) Choose Custom Pattern from the Fill pop-up menu.
The Pattern editor appears.
(2) Click the existing menu pattern that you wish to change to light yellow in the Menu Patterns area
(3) Click a light yellow color in the Pure Colors area and click Fill.
The new color fills the Fat Bits area and replaces the selected Menu Pattern. If you don't see a light yellow in the Pure Colors area, you can double-click any color to access the Apple Color Picker.
(4) Drag the new Menu Pattern to the Current Object box.
(5) Click OK.
The new pattern replaces the selected pattern in the Menu Patterns area and is applied to the selected object.
ADDING A BACKGROUND
To make your presentations more dramatic, you can add a colorful background to the Master Chart.
To add a background to the Master Chart
(1) Select the Background Pattern tool. (The BACKGROUND PATTERN TOOL is the icon to the right of the Frame Style tool.)
The Background pop-up menu appears.
(2) Choose Gradient Fill from the pop-up menu.
The Custom Gradient dialog box appears.
(3) Choose the fourth shading type on the top row of the Types area.
The gradient shown in the Gradient View area (the box in the upper right) displays the new choice each time you make a change.
(4) If the Color 1 pop-up menu isn't already black, choose black. Choose a deep blue color in the Color 2 pop-up menu.
If the pop-up menu doesn't have a good blue, choose Custom Color to access the Color editor. The Color editor functions similarly to the Pattern editor shown earlier. If you want to use a color that is not displayed in the Color editor, double click on any color to access the Apple Color Picker.
(5) Enter "50" in the Steps area.
The greater the number of steps, the smoother the gradient. You can have a maximum of 128 steps.
(6) Click the direction arrow in the top left corner of the Gradient View area.
The gradient fill pattern shifts to give the effect that a light source is shining from the upper left corner.
(7) Click the Current Object box and drag it on top of one of the Menu Set patterns
The current gradient pattern replaces the prior pattern. It's now part of the Background Pattern pop-up menu.
(8) Click OK.
The gradient fills the background of the Master Chart.
COLORING SHADOWS AND TEXT
The presentation could be brightened by adding color to the frame shadows and the ending quote.
To change the frame shadow
(1) Make sure you are on the Master Chart.
(2) Select the frame.
(3) Click the Shadow Pattern tool and choose the same yellow you used for the light bulb by dragging the pointer to the appropriate box. (The SHADOW PATTERN TOOL is the icon next to the Shadow Style tool.)
So far you've made color changes to all the charts by working on the Master Chart. You can also change color on individual charts.
To change the fill color on an individual chart
(1) Go to the last chart.
(2) Select the quote block.
Handles appear around the object.
(3) Click the Fill tool.
The Fill pop-up menu appears.
(4) Select None from the Fill pop-up menu.
The quote now appears directly on the background.
To change the text color on an individual chart
(1) Select the quote block, if it is not still selected.
(2) Choose Color from the Format menu.
(3) Choose the same yellow you used for the light bulb.
The concluding quote has even greater emphasis.
You're finished. To see the difference color makes in an on-screen slide show, return to Chart 1 and press [Space bar].
ENDING THE QUICK TOUR
This is the end of the MORE Quick Tour. You've seen many of the things you can do with MORE and have learned enough to get started with your own projects. However, MORE has many other features that you will find useful in your everyday business.
If you want to keep working with MORE right now, choose Close. Then choose New from the File menu to begin working with a new outline.
